Can You Shrink the Size of a Powerpoint to Upload It
Are you wondering "why is my PowerPoint file likewise large?"
PowerPoint presentations can hands increase in size over time. As you're adding more video, images, audio, and slides, the file size volition increase likewise.
I've often found myself hit my email attachment limit when sending PowerPoint presentations to others. I couldput it in a Dropbox share or upload it online, just the real problem is that the presentation should be downsized first.
Luckily, at that place are some good techniques that'll help you reduce the size of your presentation files. In this tutorial, I'll walk you through several tips and tricks to reduce your PowerPoint file size.
Larn these skills to assistance reduce the size of your PowerPoint files—your clients and collaborators just might thank y'all for it.
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Quick Means to Reduce Your PowerPoint File Size (Picket & Learn)
In this quick video, I'll teach you my techniques to reduce PowerPoint file sizes. I'll walk you through, step-by-stride, several tips that assistance y'all compress and optimize your PowerPoint presentations. These tips will aid y'all trim a file before you share it with others.
How to Reduce You PowerPoint File Size
Miss any of the tips in the video, or prefer a written version of these steps? Check out the instructions beneath to find out more about how to reduce your PowerPoint file size.
This tutorial was created using the macOS version of Windows 365. If you're using a different operating system or a different version of windows, your steps may be slightly different.
Learn all most compression techniques and other ways to speedily shrink your PowerPoint PPT file size down. Earlier we go started, the template I've called to work with in this tutorial is Agio PowerPoint Presentation from Envato Elements. It's a premium template with some slap-up features I think you'll really savour.
At present, allow's learn how to reduce your PowerPoint file size:
ane. Compress Selected Pictures in PPT File
Images are easily one of the largest parts of near PowerPoint presentations. Compressing them can subtract the size of your PowerPoint file.
Often, I find myself pasting images into a presentation from all over the web, on my computer, and using congenital-in graphics. As I'one thousand doing this, I'm often bringing large image files into my PowerPoint without thinking of how the file size affects my PowerPoint file. That can brand for a quick and fluid design procedure. But information technology'll leave you with some cleanup needed.
To become started with image compression, select an prototype within of your PowerPoint PPT file. On the ribbon, you'll see a Picture Format tab. Click on this tab, and then notice the Compress Pictures selection.
After you've selected the Compress Pictures option in PowerPoint, you'll see a new pop-upward menu to tweak the compression settings for the selected image.
On this menu, at that place are two key settings to double cheque:
- Ensure that Delete cropped areas of pictures is ticked. This removes any pixels that we've already cropped out of an prototype. Keep in mind that this prevents yous from re-cropping the moving-picture show to include those pixels after on.
- Set a Resolution on the low-cease of the options, such as 96 ppi to actually reduce the fidelity of images and reduce the PowerPoint PPT file'due south size.
If you've got several central, large images that y'all desire to compress, utilize this feature as a starting point to downsize your presentation file.
two. Shrink All Pictures in Your PowerPoint
Now that we've learned the value of compressing images, permit'south learn how to batch compress every image in a presentation.
Again, we'll be working on the Compress Pictures menu. With an image selected, get to Picture Format > Compress Pictures. On this card, the pick reads Apply to: All pictures in this file. This has the same issue and volition downsize your images.
Exist careful when using this characteristic! It'll certainly reduce the size of the images in your PowerPoint PPT file. Make sure that yous aren't permanently removing any cropped areas of images that you'll want to re-use.
3. Save Your PowerPoint in a .zippo File
Once yous've saved your PowerPoint slides, it helps to compress them into .zip files. This is a built-in feature on Mac, and it'south very useful if you want to share your PPT slide decks with others.
When yous save your file, navigate to the binder where it is contained. Right-click on the file, and yous'll see a dropdown menu appear with an assortment of options. The one you're looking for is labeled Compress, followed by the name of your file.
Click on information technology, and macOS will package your PowerPoint file into a compressed .nix file. This streamlines sharing past reducing your PowerPoint file size.
iv. Link to Videos in Your Presentation
Many presentations will include video files to add some variety to the presentation. But how you add them volition really affect the size of your finished PowerPoint file. Another choice to shrink your PowerPoint file size is to link to multimedia objects, instead of embedding them inside of the file.
To begin inserting a video on your computer into your PowerPoint file, go to the Insert tab on the ribbon and click on Video > Motion picture from File.
In PowerPoint, at that place are really 2 ways to include video files in your presentation:
- Insert the video direct into the PowerPoint file itself.
- Link to the video file.
Both of these options will place a video on the PowerPoint canvas, but in very different ways. Inserting the video will include it equally a part of the PowerPoint file. It'due south actually bundled within of the PowerPoint file. Then, you can ship it to anyone and the video will play.
To link to the video, scan to where the video file is stored. Click the Options button in the lower left corner and choose Link to File to insert the video within of your PowerPoint file.
Linking to the video references the original file and simply links to it. Basically, you're creating a reference to the video file instead of adding it to your presentation file.
The downside to this approach is that if you link to your video and send your presentation to someone else, the video won't play correctly. PowerPoint will be looking for the video on the local device instead of within the PowerPoint file.
Ideally, your video is hosted somewhere online, like YouTube. So, you neither have to embed the video in your PowerPoint file, or link to it on your computer.
5. Use the Insert Tab to Add Photos
Photos are the best way to bring your PowerPoint slides to life. Simply if you need to reduce PPT file size, sometimes they can crusade you lot trouble.
But that doesn't mean you should exit photos out of your slide decks. Y'all tin can utilise a dissimilar technique to add them to your slides and enjoy smaller file sizes.
When you utilise a PPT template, y'all may find that y'all tin can drag and drop images correct onto your slides. This is the easiest - and fastest - way to add photos to your slides. But it also has a cost in file size.
Images that you drag and driblet onto slides aren't compressed at all. For ane or two images, this doesn't matter. Simply if y'all've got a fully illustrated deck, your file size can speedily get out of control.
To help with this, try using PowerPoint's Insert tab to add photos.
Working on a slide, become to Insert upward on the ribbon. Then, choose Pictures > Picture From File. Browse to a photo that you've saved. Click Insert to add it to your slide.
This way, PowerPoint compresses and reduces the size of any photos that you lot add to your slide deck.
6. Share PPT Slides in PDF Format
Let's face information technology. PowerPoint slides are built for sharing. That means that you demand to know how to reduce PowerPoint file size at every opportunity.
At the same time, you demand those who you share slides with to be able to read and view them on whatever device. Fortunately, these two goals tin can be easily accomplished at the same time.
By saving a PPT deck every bit a PDF file, you can see how to shrink PowerPoint file size fast. Plus, PDF files tin be read on almost whatever device. They also take up less file infinite than a .ppt or .pptx file. They display your slides without the format settings that PowerPoint adds.
When you lot click Salve Equally to save your slide deck, choose PDF from the File Format dropdown. In moments, your slide deck will be in a versatile, minimally-sized format that you tin can share far and wide.
vii. Reduce Embedded Characters
When you remember most how to shrink PowerPoint file size, fonts are a big part of it. Yous may employ custom fonts in your work, and you need to be sure that other users can come across them. That'southward true even if they don't take the fonts installed on their figurer.
Fortunately, there's an like shooting fish in a barrel fix. This helps yous reduce PPT file size fast. Working in PowerPoint, go to the PowerPoint > Preferences menu on the macOS menu bar. Under Output and Sharing, click Save.
Past default, PPT embeds fonts so that they're always visible. But using this setting tin can make your PowerPoint files larger.
Check the box side by side to Embed Fonts in the File, and finally check Embed But the Characters Used in the Presentation.
Now, by default, when y'all save PPT decks with custom fonts, they won't take up much extra file space. This is how to reduce PowerPoint file size speedily.
8. Use Charts and Embedded Objects as Images
PowerPoint offers a variety of ways to pull in extra data on your spreadsheets. These tin can include Excel charts, graphs, and much more than. But past linking information in this way, yous may find yourself working with very big files.
Remember, illustrations like this display data. Their ability to update from the source is useful, but it increases PowerPoint file size. Instead of adding live-updating charts, endeavour calculation screenshots or image versions instead. By changing charts and objects to images, yous tin relieve file space immediately.
In one case yous've got the images saved, add them to your slides with the Insert menu. This saves infinite over dragging and dropping.
Best PowerPoint (PPT) Presentation Designs on Envato Elements (Unlimited Downloads)
Envato Elements has thousands of the very best PowerPoint presentation designs for you. It's a compelling offering. Unlock unlimited downloads with a flat-charge per unit monthly membership.
Recall that trying to reduce PowerPoint file size means cutting your style? Think over again. Thank you to versatile Envato Elements templates, you capture the all-time of both worlds. Reduce PPT file size while you lot build stunning fashionable slides for every occasion.
Elements helps you reduce PPT size with stylish templates featuring:
- infographics
- slideshows
- timelines
- animations
Just driblet in your content, and yous're on the style to the most bear upon at minimal size. Join Elements now.
5 Pinnacle Templates to Reduce PPT File Size (From Envato Elements - For 2022)
These stunning templates from Envato Elements make information technology easy to reduce PowerPoint file size:
ane. Librario | PowerPoint Template
Never give up on way when you try to reduce PPT size. Librario is a spectacular PowerPoint template for whatsoever project. Inside, you'll notice over 150 slides in every layout imaginable. These are spread over v beautiful color themes. Master slide layouts brand bulk edits simple. Plus, that helps reduce PPT file size also.
2. SENSASIONAL PPT
When you think near how to reduce PowerPoint file size, consider what you're trying to do. Likely, you want to share your slides with an audience virtually. That ways giving them slide layouts they'll be thrilled with. SENSASIONAL delivers, with xxx dark and stylish slides inside. Every element is fully customizable, with elevate-and-drop graphics.
3. Visualizm - Pop Art & Graffiti PowerPoint Template
Thanks to Elements, yous tin can add together images and still reduce PowerPoint file size! Visualizm is a sleek, modern template to help you do exactly that. With absurd, grungy vibes, information technology's easy to adapt to your next project. Custom placeholders let yous add together in content with just a few clicks. At that place are fifty-fifty vector icons included for quick style changes.
4. Station PowerPoint Presentation
Station is some other premium PPT template to reduce size and boost design. It'due south illustrated in memorable shades of pink and purple. They're certain to take hold of audience attention. Each slide is completely customizable, with some featuring globe maps and unique icons. A handy reference guide is included if you demand help getting started.
5. Defender - PowerPoint Template
Imagine how to compress PowerPoint file size while however sharing enough of content. One style is to embrace minimalism. Trendy and modern, this design focuses on sharp contrasts and open spaces. Defender is a prime number example, featuring 30 handcrafted slides. Master slides and image placeholders make it easy for y'all to build amazing slide decks.
More than Top PowerPoint Templates
At Envato Tuts+, we're passionate about PowerPoint templates. They help our readers save fourth dimension and give swell presentations without learning how to exercise everything on their own.
Nosotros go along the best PowerPoint templates listed in our guide, Microsoft PowerPoint Templates (Ultimate Guide to the Best PPT.) Come across fifty-fifty more of the best PowerPoint templates with these handcrafted selections:
Mutual PowerPoint Questions Answered (FAQ)
In this tutorial, you've learned how to reduce PowerPoint file size. This is an important skill to salvage disk space and make information technology easier to share with your collaborators. Reduce PowerPoint file size to exist a considerate presenter and content creator.
It'due south okay if you still accept questions after you reduce PPT file size. Permit's tackle five of the almost popular PowerPoint questions:
1. What Are PowerPoint Layouts?
One style to reduce PPT file size is to re-utilise similar designs with simply minor modifications. PowerPoint layouts give y'all pre-built sets of slide designs that salvage you time.
Learn how to use layouts with the assistance of this tutorial:
2. What Dimensions Should You Employ For PowerPoint?
Dimensions describe the shape and size of your PowerPoint template. Your settings matter because they'll help you embrace the screen completely. Choosing lower dimensions can besides assist you reduce PPT file size.
Read our tutorial to learn more.
3. How Do I Work With Images in Microsoft PowerPoint
Images are one type of content that can really increase your PowerPoint file size. Information technology's important to piece of work with them carefully and so that your PowerPoint doesn't explode in file size.
Pairing this tutorial with what you've already learned helps you master how to reduce PowerPoint file size. Y'all'll see options that prove you how to compress PowerPoint file size by modifying images.
iv. How Should You lot Bear witness Data in PowerPoint?
Never create a slide that'south brimming total of data and statistics in pure text format. Instead, lean on graphs charts to display the information in an intuitive way. PowerPoint makes this easy, and we'll show you how.
By the fashion, mastering charts and graphs can also help yous reduce PPT file size. When you utilize well-crafted visuals instead of embedding data, your file size will really benefit. Acquire how below:
5. Can You lot Export
Have you had issues reducing PPT file size to the point you can electronic mail it? Hither'southward an idea: export information technology as a video, and so upload it to a service like YouTube.
Learning how to reduce PowerPoint file size is sometimes a matter of working effectually the app. You tin can consign your PowerPoint presentation equally a video, and so utilize an online platform to overcome large files. Learn how with this tutorial:
Learn More Nigh How To Use Microsoft PowerPoint
Pro presenters know that the work of learning is never done. They're always sharpening their skills and improving their noesis. PowerPoint has and then many features that information technology'southward impossible to know them all.
You know how to reduce PowerPoint file size to adjust more than options. Keep learning past checking out our resources, How to Use PowerPoint (Ultimate Tutorial Guide.) Here are three summit tutorials to pair with your new knowledge of how to reduce PowerPoint file size:
Brand Corking Presentations (Free PDF eBook Download)
We've got a helpful compliment to this tutorial, which will walk you through the consummate presentation process. Learn how to write your presentation, design it similar a pro, and gear up it to present powerfully.
Download our new eBook: The Complete Guide to Making Great Presentations. It'southward available for costless with a subscription to the Tuts+ Business Newsletter.
Recap and Keep Learning More About PowerPoint
In this tutorial, I showed yous some quick steps to reduce the size of your PowerPoint files. Following these elementary workflows will optimize your presentations and keep storage space to a minimum.
There'southward no reason to stop learning PowerPoint now. Here are tutorials to assistance y'all keep growing your presentation and PowerPoint skills:
- 40+ Crawly PowerPoint Templates is a nifty resources to find not bad-looking presentation templates if yous want to jumpstart your presentation's visuals.
- Charting is a slap-up way to present numerical values in an easy-to-understand format. Information technology'due south uncomplicated to brand charts in PowerPoint; check out How to Make Dandy Charts in Microsoft PowerPoint to build those skills.
- Sven Lenaerts has a wonderful tutorial with beginner presentation design advice, inHow to Make Your PowerPoint Presentation Design Meliorate.
How did these tricks reduce your files? Let me know in the comments, or if you've got whatsoever questions almost how to reduce your PowerPoint file size, feel free to inquire.
Editorial Notation: This tutorial was originally published on May 1, 2017. It's been revised to make information technology current, accurate, and upward to date by our staff—with special help from Andrew Childress.
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